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990 vs 990-EZ: form scope & sanitization

Source: vignettes/form-scope.Rmd
form-scope.Rmd

Nonprofits file one of two forms depending on size: the full Form 990 or the shorter Form 990-EZ. They report different fields — the 990-EZ has no detailed Part VIII revenue, Part IX functional expenses, or Part X balance sheet. A dataset of real filers therefore mixes two field vocabularies, and a metric that blindly divides two 990-only columns would produce nonsense (or silent NAs) for every EZ filer.

fiscal handles this with three coordinated pieces:

  1. detect_ez_rows() — which rows are EZ filers.
  2. field scopes (get_pz_fields(), get_pc_fields()) — which fields exist on which form.
  3. sanitize_financials() — form-aware imputation of blank financials, plus a two-column coalescing pattern in the metrics themselves.

The bundled dat10k mixes both forms:

table(dat10k$RETURN_TYPE)
#> 
#>   990 990EZ 
#>  6284  3716

Identifying EZ filers

detect_ez_rows() returns a logical vector marking the 990-EZ rows. It prefers the RETURN_TYPE column and falls back to a structural test (rows with Part I revenue but no Part VIII total revenue are almost certainly EZ filers):

ez <- detect_ez_rows(dat10k)
table(ez)
#> ez
#> FALSE  TRUE 
#>  6284  3716

Field scopes: PZ vs PC

Fields are grouped by the forms they appear on:

  • PZ-scope — fields available on both 990 and 990-EZ (mostly Part I summary lines). Retrieved with get_pz_fields().
  • PC-scope — fields available on the full 990 only (Parts VIII, IX, X detail). Retrieved with get_pc_fields().
length(get_pz_fields())   # available to both forms
#> [1] 74
length(get_pc_fields())   # full-990 only
#> [1] 253

This scope split is exactly why each metric’s help entry (and the catalog) states a Calculated For scope: a ratio built only from PZ fields works for 990 + 990-EZ filers, while one that needs any PC field is 990 filers only.

Sanitizing blank financials

On a 990, a blank financial line almost always means “zero”, not “unknown” — an organization with no grants payable simply leaves the line empty. Treating those blanks as NA would drop otherwise-valid organizations from a ratio. sanitize_financials() imputes zero for blank financial fields, but respects form scope so it never invents data a form doesn’t collect.

By default (no arguments) it delegates to panel990::panel_normalize(), so fiscal and panel990 share a single imputation engine and field-scope source of truth:

clean <- sanitize_financials(dat10k)   # form-aware, uses the shared panel990 engine

Every get_*() function calls this internally (controlled by its sanitize argument, TRUE by default), so you rarely call it yourself.

The scope-aware rule, made concrete

The imputation follows three rules. Passing explicit field sets uses the transparent local imputer, which makes the behavior easy to see:

df <- data.frame(
  EIN2                = c("990org", "EZorg", "nonfiler"),
  RETURN_TYPE         = c("990",    "990EZ", "990"),
  F9_01_REV_TOT_CY    = c(500000,   300000,  NA),   # PZ: both forms
  F9_08_REV_TOT_TOT   = c(NA,       NA,      NA),    # PC: full 990 only
  F9_08_REV_CONTR_TOT = c(NA,       NA,      NA),    # PC: full 990 only
  stringsAsFactors    = FALSE
)

sanitize_financials(
  df,
  pz_vars = "F9_01_REV_TOT_CY",
  pc_vars = c("F9_08_REV_TOT_TOT", "F9_08_REV_CONTR_TOT")
)
#>       EIN2 RETURN_TYPE F9_01_REV_TOT_CY F9_08_REV_TOT_TOT F9_08_REV_CONTR_TOT
#> 1   990org         990            5e+05                 0                   0
#> 2    EZorg       990EZ            3e+05                NA                  NA
#> 3 nonfiler         990               NA                NA                  NA

Reading the result:

  • 990org — its PC fields are imputed to 0 (a full-990 filer that left Part VIII blank really did report zero).
  • EZorg — its PC fields stay NA: the 990-EZ never collects Part VIII, so zero would be a fabrication. PZ fields would be imputed for EZ filers.
  • nonfiler — every financial field is NA, so the row is left completely untouched (a record with no financial data is not silently turned into zeros).

Coalescing 990 / 990-EZ fields

Some metrics have a genuine equivalent on both forms — total revenue is Part VIII line 12 on the 990 but Part I line 9 on the 990-EZ. Those metrics accept two column names and coalesce them, preferring the full-990 value and falling back to the EZ line:

# default arguments show the coalescing pattern (990 first, EZ fallback second)
get_debt_assets_ratio(
  df,
  debt   = c("F9_10_LIAB_TOT_EOY",  "F9_01_NAFB_LIAB_TOT_EOY"),
  assets = c("F9_10_ASSET_TOT_EOY", "F9_01_NAFB_ASSET_TOT_EOY")
)

This is why metrics like the debt-to-asset ratio, equity ratio, and surplus margin are Calculated For 990 + 990-EZ filers, while purely PC-scope metrics (the current ratio, overhead ratio, days of cash) are 990 filers only. The catalog (vignette("metrics-catalog")) lists the scope for every metric.

Summary

Piece Role
detect_ez_rows() flag which rows are 990-EZ filers
get_pz_fields() / get_pc_fields() which fields exist on both forms vs full-990 only
sanitize_financials() impute blank financials to zero, respecting form scope and never touching all-NA rows
two-column arguments coalesce a 990 field with its 990-EZ fallback

Together they let a single call to compute_all() score a mixed panel of 990 and 990-EZ filers correctly — see vignette("fiscal") to get started.